Magento CommerceHandweavers Guild of America

Goody Bags / Education Table

HGA’s Convergence® Reno  2018

Goody Bag Insertion Policy

C08 Goody Bag

Registered Vendors who have paid in full, local area guilds, regional conferences and approved nonprofit organizations may place materials or giveaways in the Convergence® Goody Bag. Once your materials have been approved, HGA's Advertising and Marketing Manager, Kathi Grupp, will notify you in writing and provide shipping information. Space for inserts is limited and will be allocated on a first-come, first-serviced basis.

 

Conditions

  • Organizations must submit a sample (PDF versions acceptable) of the materials or giveaways to be included in the Convergence® Goody Bag to HGA on or before May 20. Please send email with Goody Bag Request in the subject line.     
  • Requests are processed on a first-come, first-served basis.  
  • Inserts can advertise a book signing, a demonstration, a new or exclusive products or offer a discount.  Promotional giveaway items are always welcomed.
  • Promotions for Midnight Madness are encouraged and well recieved by attendees.
  • Giveaway items must be small enough to fit easily into the Convergence® Goody Bag. Do not send anything that is perishable or fragile (such as food items), as temperatures and shipping may cause damage.




Requirements

  • Approved materials must be received by the Goody Bag Coordinator (fulfillment house) between May 26 and May 30, 2018. Shipping information will be provided after approval.        
  • All shipping costs must be paid in full prior to shipping.
  • All shipments must include a paper inside the box with the name of the company or organization, a contact name, phone numbers (cell/day/evening), and an email address.

Benefits

        Get your message out with minimal investment. 

 

Questions

For questions or additional information regarding inserts, please contact Kathi Grupp at 678-730-0010 or Advertising@WeaveSpinDye.org.

 

 

Education Table Policy

There will be an area within the Convergence® Market Place set up for the display of Educational Materials. Only non-profit organizations are allowed to provide materials to be displayed on the Education Table. The booth will not be staffed. No personnel from any organization will be allowed to staff the booth for any length of time. A local Guild Volunteer will refresh and organize the materials and check on the state of the booth at regular intervals.

Organizations interested in placing materials in the Education Booth must contact HGA (email advertising@WeaveSpinDye.org with Education Table Request in the subject line with their intent by May 15, 2016. Include: name of organization, FEIN, a contact name, phone number, email, a sample (by fax or email attachment) and the quantity of items to be sent. 

Organizations on the Education Table List must deliver the materials to the Delegate Registration Check-In Desk at the Peppermill Resort on Thursday July 5, 2018 between  noon - 2 pm, unless alternative plans have been made with HGA. Organization representatives will not be allowed in the Vendor Hall during Vendor set up to deliver materials. Materials will not be accepted after July 5, 2018 at 2 PM unless alternative plans have been confirmed with HGA. The onsite Volunteer will enforce these procedures. Remaining materials can be picked up between 3:45 and 4:00 pm on Monday July 9, 2018 . Unclaimed materials will be discarded at 4:00 pm. Only registered Vendors will be allowed into the Vendor Hall after 4:00 pm on Monday July 9, 2018.

A booth/space number will be assigned for the Education Booth in the Market Place.